Sample documents and explanatory papers

Sample documents and explanatory papers have been prepared by the Local Government Unit to assist councils and local government subsidiaries in the consideration, review and drafting of policies, registers, forms and other documents required under the Local Government Act 2019 and the Local Government (General) Regulations 2021.

Overview

Document	Last updated
List of support documents - May 2021 PDF (168.3 KB)	30 Aug 2021
Overview of support documents - March 2021 PDF (216.8 KB)	13 May 2021
Overview of support documents - November 2020 PDF (257.9 KB)	13 Nov 2020
Overview of support documents - September 2020 PDF (178.8 KB)	13 Sep 2020

Explanatory papers

Document	Last updated
Explanatory paper - Employment policies DOCX (30.5 KB)	13 May 2021
Explanatory paper - Investment policy DOCX (30.9 KB)	13 May 2021
Explanatory paper - Accounting privacy policy DOCX (32.0 KB)	13 May 2021
Explanatory paper - Rate concessions policy DOCX (26.5 KB)	13 May 2021
Explanatory paper - Allowances and other benefits policies (CEO and council staff).docx DOCX (22.7 KB)	30 Aug 2021
Explanatory paper - Gifts and benefits policy (CEO).docx DOCX (21.7 KB)	30 Aug 2021
Explanatory paper - Gifts and benefits policy (council staff).docx DOCX (21.3 KB)	30 Aug 2021
Explanatory paper - Procurement policy.docx DOCX (50.3 KB)	30 Jan 2026

Sample forms

Document	Last updated
Annual Return of Interests for CEO and Senior Staff Form PDF (136.6 KB)	15 Mar 2024

Sample policies

Document	Last updated
Accountable forms policy (council staff) DOCX (34.8 KB)	13 May 2021
Accountable forms policy (council staff).docx DOCX (34.8 KB)	25 Aug 2021
Accountable forms policy (members and CEO) DOCX (33.7 KB)	13 May 2021
Accountable forms policy (members and CEO).docx DOCX (33.7 KB)	25 Aug 2021
Asset management policy DOCX (35.2 KB)	13 May 2021
Asset management policy.docx DOCX (35.2 KB)	25 Aug 2021
Attendance at meetings via audio or audio visual conferencing system policy DOCX (25.6 KB)	25 Aug 2021
Breach of Code of Conduct policy - All options DOCX (143.3 KB)	25 Aug 2021
Breach of Code of Conduct policy - Refer to third party only DOCX (36.9 KB)	25 Aug 2021
Caretaker policy DOCX (33.2 KB)	25 Aug 2021
Casting vote policy DOCX (31.3 KB)	24 Aug 2021
CEO code of conduct DOCX (32.0 KB)	25 Aug 2021
Confidential information and business policy DOCX (28.8 KB)	25 Aug 2021
Council staff code of conduct DOCX (30.1 KB)	25 Aug 2021
Credit card policy (council members and CEO) DOCX (55.6 KB)	25 Aug 2021
Credit card policy (council staff) DOCX (50.4 KB)	25 Aug 2021
Filling casual vacancies policy - Council with appointed principal member DOCX (26.8 KB)	25 Aug 2021
Filling casual vacancies policy - Council with elected principal member DOCX (27.0 KB)	25 Aug 2021
Fraud and corruption control policy protection plan DOCX (27.5 KB)	26 Aug 2021
Gifts and benefits policy (council members) DOCX (32.0 KB)	28 Apr 2025
Human resource management policy DOCX (33.7 KB)	25 Aug 2021
List of committees and membership DOCX (30.1 KB)	25 Aug 2021
Other reasonable expenses and non-monetary benefits policy (council members) DOCX (29.6 KB)	25 Aug 2021
Reasonable expenses for travel and accommodation policy (council members) DOCX (36.5 KB)	25 Aug 2021
Register of declared conflicts for council members DOCX (29.3 KB)	25 Aug 2021
Shared services policy DOCX (32.7 KB)	25 Aug 2021
Statutory declaration for sufficient interest in the assessment record DOCX (19.1 KB)	25 Aug 2021
Sufficient interest in the assessment record policy DOCX (29.5 KB)	25 Aug 2021

Sample registers

Document	Last updated
Register of major assets XLSX (11.9 KB)	13 May 2021
Register of annual returns of interests (CEO and council senior staff) DOCX (21.3 KB)	30 Aug 2021
Register of annual returns of interests (council members) DOCX (21.3 KB)	30 Aug 2021
Register of CEO delegations DOCX (23.6 KB)	30 Aug 2021
Register of council delegations DOCX (23.2 KB)	30 Aug 2021
Register of declared conflicts (audit committee members) DOCX (21.4 KB)	30 Aug 2021
Register of declared conflicts (council committee members) DOCX (21.6 KB)	30 Aug 2021
Register of declared conflicts (local authority members) DOCX (21.6 KB)	30 Aug 2021
Register of declared gifts and benefits (council members) DOCX (22.8 KB)	30 Aug 2021
Register of documents executed under common seal DOCX (22.7 KB)	13 Sep 2021
Register of authorised persons DOCX (22.1 KB)	13 Sep 2021
Register of correspondence DOCX (22.7 KB)	13 Sep 2021
Register of council members DOCX (31.9 KB)	11 May 2023